Primary Navigation Home U.S. Business World Entertainment Sports Tech Politics Elections Science Health Most Popular Secondary Navigation Tech Video Internet Gadgets Digital A V Security Apple Macintosh Linux Open Source Video Games Markets Search All News Yahoo News Only News Photos Video Audio Advanced Hands On Microsoft Office Live Workspace Scott Spanbauer PC World Mon Mar PM ET Microsoft is synonymous with the ubiquitous Windows operating system. But its Microsoft Office productivity suite pulls in more revenue than any version of Windows. Competition from Web hosted productivity applications like Google Docs and Zoho Office has changed the rules of the application suite game however threatening Microsoft s desktop application revenues and forcing it to address the growing popularity of Web hosted applications with new features and products. The obvious move would be to offer free ad supported feature limited online versions of Office s flagship applications designed to! compete head on with Google s and Zoho s word processing spreadsheet and presentation programs. Microsoft s free Office Live Workspace however takes a different tack by providing private and public shared online file areas or workspaces that are tightly linked to Office s desktop applications via a downloadable plug in. Though it lacks advanced workflow communications and project management features Office Live Workspace has more in common with collaborative Web services like Basecamp and Central Desktop than it does with Google s or Zoho s online suites. Currently ad free Microsoft says the site may eventually include advertising. Office Live Workspace anticipates the kinds of jobs you re likely to collaborate on providing prefab workspace templates geared to specific business school and home tasks such as organizing a group meeting launching a product writing a term paper throwing a party or managing a little league team. Individual templates contain document templates d! esigned for the task such as a project proposal outline in Word or a presentation in PowerPoint. Office Live Workspace supports Excel files too though none of the templates available when we reviewed the site were Excel files. On the other hand the service doesn t support Microsoft s Access database format which is too bad Access users looking to delegate data entry and to simplify reporting tasks might benefit greatly from an online database sharing arrangement. You can view documents in the three supported Office file types online but to edit the files you must download and open them in your local copy of Word Excel or PowerPoint or in a compatible suite such as OpenOffice.org and then reupload them when you re done editing. Emulating a handy feature pioneered by Zoho Office the service also lets you open edit and save files directly from your Microsoft Office or applications to your online folders using a downloadable toolbar plug in. Besides working in the supported Office file types you can create view and edit several other types of file! s Events Contacts Task Lists and Notes via the Web interface and sync these with the corresponding information types stored in your local copy of Microsoft Outlook . The site lets you create one other file type a spreadsheet like list and export it to Excel format if you wish. You can upload other file types too. The site simply displays an error message if you try to view or edit unsupported file formats. If you work with only a few collaborators Office Live Workspace provides just the right combination of file sharing controls and ease of use. As the workspace administrator you create a new shared workspace and then invite other users by e mail to join it either as viewers who can see but not modify files or as editors who can see create and modify files . You can share workspaces with invited users make them public or keep them private. Files are easy to move from one workspace to another. Though you can t share individual workspace files you can share individual files t! hat are stored in the default Documents folder. Office Live Workspace displays a log of file creation editing and deletion activity and the administrator can retrieve an earlier version of a file if an editing snafu occurs. If you add the SharedView utility a small download that s still in beta you can share your screen and its applications with other workspace users a feature that several other collaboration services offer as well. Only one user at a time can control and edit a document via SharedView however. If you need tighter controls over file access or other workflow tools like e mail reminders of project milestones and due dates choose a more powerful collaboration service. You ll also want to look elsewhere if your projects involve lots of large files. While other online storage services including Google Zoho and Microsoft s own Windows Live Spaces offer gigabytes of free storage Office Live Workspace gives you just MB with individual file size limited to MB. But if you and a few of your coworkers or family members want to collaborate! in a lightweight fashion using Microsoft Office apps Microsoft s unique response to Web hosted applications could be a free and easy no brainer. 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